1. APPLICATIONS
All applications for hire must be confirmed by the hirer in writing.
2. CHARGES
Charges for the use of the facilities shall be as laid down by the management which reserves the right to vary charges between expiry
and renewal of contract.
3. DEPOSITS
Please note that the deposit you are charged will relate to number of guests attending your event:
Under 100 guests £100.00; Between 100 and 200 guests £500.00; Over 200 guests £1000.00
In event of more guests arriving than advised on the booking form, and guest numbers going above deposit guest number bracket
hirer is responsible for making immediate payment of increased deposit fee to relevant fee amount.
Failure for your event to vacate venue at booking end time may result in withholding of part/all of deposit.
As long as all terms of hire are adhered to, with no issues, deposit is returned 10-14 days after the event.
4. PAYMENTS
Payment is due at least 14 days prior to the booking unless prior written agreement to the contrary has been made.
5. PARTY RESTRICTIONS
Please note we do not accept parties from the age of 16 to the age of 21 inclusive.
Failure to notify correctly on the booking form will result in loss of all monies paid, should it become evident that the function is
being used for such party.
6. ROOM DECORATION
We do not allow hirers to use any adhesive materials to fix decorations in any room, this is not limited to but includes adhesives such
as Blu-Tac, Sellotape, drawing pins or any other such adhesives.
The use of such will immediately forfeit return of the deposit.
7. CANCELLATIONS BY HIRER
Cancellation of a booking by the hirer must be in writing and received 30 days before the date of the booking.
Failure to comply with this will result in full payment for the hire. In any event, the deposit will be forfeited on cancellation.
8. CANCELLATIONS BY VENUE
The venue reserves the right to cancel the booking if the holding of the function is deemed a conflict of interest or potentially
harmful to the business of the venue or its staff. Should it be deemed by Weston-super-Mare AFC management that a client has
withheld and/or not disclosed full details of the event and its contents/speakers for any reason then the venue reserves the right to
cancel the booking without penalty or liability.
9. ADMISSION
The Club reserves the right at its discretion to refuse admission or evict any person from the Club or grounds.
10. RIGHT TO ALLOCATE
If, in the opinion of the management, the hirer is not making full use of the facilities, the management reserves the right to reallocate.
11. CLUB REGULATIONS
The hirer is responsible for ensuring that all persons admitted to the Club and grounds for the purpose of the hirer, conform to the
regulations in force at that time.
12. DAMAGE
Any damage caused or loss incurred to the Club as a result of, or incidental, to the hiring will be the responsibility of the hirer to pay
on demand the costs in full.
13. CONTROL
The control of the functions including the conduct of guests is the responsibility of the hirer.
14. ALCOHOL & FOOD
Under NO circumstances will alcohol or food/soft drink be allowed to be brought into the Club or its associated buildings without
prior written permission.
15. CATERING REQUIREMENTS
20% payment is due on menu confirmation and the balance is due 14 days prior to the function.
16. ON SITE KITCHEN
No access can be given at ANY TIME to our onsite kitchen due to Health and Safety Rulings plus Food Hygiene Laws
17. CORKAGE
£10.00 corkage per bottle, if requested.
18. VENUE SECURITY
The venue reserves the right to additionally charge for SIA badge security to work any booked event, with the cost being fully
charged to the Hirer, in advance of the event.
Should an event require security during, but not previously booked, the hirer will be responsible for immediate payment of cost.